Dear Colleagues,

 

Registration Now Open for the 2012 New Jersey Library Trustee Institute, June 2, 2012!

 

The next New Jersey Library Trustee Institute will be held on Saturday, June 2, 2012 at the Sheraton Eatontown. This full day conference features a Keynote session, eight (8) workshops on a variety of topics such as Roles & Responsibilities of Library Trustees, Hiring Your Library Director, Working with Friends Groups, Trustees' Role in Fundraising, Marketing Your Library with Social Media, Strategic Planning, and 21st Century Library Trends. There will also be a plenary session on Library Law with Beth Hindsdale, Esq.

 

The New Jersey State Library will once again send one trustee from every library for free to the Trustee Institute.  Sending one trustee to this event is enough to satisfy the 7 hour per year trustee training requirement for Per Capita State Aid.  Additional trustees are encouraged to attend at $75.00 each. Should you wish to arrive the evening before, a block of rooms has been reserved at the rate of $108.00/night. You must make your own reservation with the Sheraton Eatontown at 732.542.6500.

The NJLTA Executive Board will host a free reception Friday evening, June 1, 2012, at the Sheraton Eatontown. Join them for this free networking event.

 

Registration for the 2012 New Jersey Library Trustee Institute is now open.

 

To Register contact Nicole Young, Administrative Assistant, Library Development Bureau, at (609) 278-2640, Ext. 170, or email nyoung@PROTECTED.  She will need your name, library, library address, your email & phone number.

 

Download the color conference brochure at http://ldb.njstatelib.org/trustees

 

For further information contact Michele Stricker, Assistant Director, Library Development Bureau, at (609) 278-2640, Ext. 170, or email mstricker@PROTECTED.

 

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The New Jersey State Library is getting ready to award contracts for statewide services.  Following are the criteria for each type of statewide contract (Reference, ILL and Health Sciences ILL).  This is not a formal RFQ.  We are merely asking if there are other interested parties out there that would like to be considered for this grant opportunity.  If your library fulfills one of the sets of criteria below and would like to be considered please email Bob Keith at rkeith@PROTECTED no later than April 27, 2012.

 

Reference Statewide Contract Criteria

 

I.          Supplemental Reference Services

 

A.        Subject specialists will accept requests from any Network member library for information in the following subject areas:  Art, Business, Music, New Jersey, U.S. Patents, and U.S. Documents.  Requests will be accepted by telephone, telefacsimile or in writing.

 

B.        Subject specialists in the above subject areas and the humanities will accept requests from patrons referred directly by any New Jersey Library Network Library.

 

1.      Photocopies needed as a result of these referrals will be provided (up to 20 exposures per request) directly to the patrons at no cost.

 

C.        Performance targets

 

1.         The grantee will fill at least 80% of reference requests.

 

2.         80% of questions received will receive a final response within 48 hours of receipt or two business days.

 

(For the purposes of this contract, a final response is the provision or “fill” of the information requested, either verbally, in writing, through loan of materials or provision of photocopies; or a definitive answer that there is no answer to the question.)

 

For the remaining 20% of questions received, an interim report will be given within 48 hours or 2 working days and a timetable for a final response will be negotiated with the initiating or referring library.

 

3.                  85% of libraries using the service will report satisfaction with the service and judge the answers given to be complete, correct and satisfactory.

 

4.                  Libraries that use the service will report that:

 

a.         80% of their calls were connected with the contracting libraries on the first try;

b.         library staff were courteous, approachable, helpful and used model behaviors, including probing, verification and follow up.

 

 

ILL Statewide Contract Criteria

 

 

Interlibrary Loan and Photocopy Services

 

A.                The grantee will accept interlibrary loan requests, including requests for photocopies, from libraries that are members of the New Jersey Library Network, and from members of the statewide JerseyCAT interlibrary loan system.

 

B.                 The grantee will accept photocopy requests for any materials available in its collection and will supply up to twenty (20) exposures free for any request from a not-for-profit library that is a member of the New Jersey Library Network or JerseyCAT.  Printouts from microforms will be supplied free up to twenty (20) exposures.  In some cases, a microform copy may be supplied.

 

C.                 Interlibrary requests will be accepted by mail, telefacsimile, the OCLC Interlibrary Loan Subsystem, and the Statewide ILL System, JerseyCAT.

 

D.                The grantee may charge for telephone “rush” requests for ILL, as they are not included in this agreement.

 

E.                 Materials will be provided in accordance with the New Jersey State Interlibrary Loan Code, 2002, or subsequent editions, and in compliance with provisions of the Copyright Revision Act of 1976 (Title 17 U.S. Code).

 

F.                  Libraries in for-profit organizations* may receive a total of 10 interlibrary loan (including photocopy) transactions free of charge annually.

 

G.                For-profit libraries may be charged for services beyond the above quota (10).

 

H.                Fees outside the parameters of this contract shall be established by the Rutgers University Libraries and all fee schedules shall be forwarded to the Library Development Bureau of the State library.

 

I.                   Performance targets

 

1.                  The grantee will have ready for shipment or refer or reject 80% of received ILL requests within 2 working days of receipt or by the next business day.

 

2.                  The remaining 20% of requests must be ready for shipment or referred or rejected within 3 days of receipt.

 

3.                  70% of requests processed will be filled.

 

4.                  80% of libraries using the service will be satisfied with the service.

 

J.                   Measurement

 

1.                  See Statistics and Reports, below.

 

*A for-profit institution is one that is not exempt from federal income taxation under Section 501 (c) of the Internal Revenue Code of the United States and/or is not incorporated under Title 15A, New Jersey Non Profit Corporation Act.

 

 

Health Sciences ILL Statewide Contract Criteria

 

 

Project Requirements

 

The grantee will provide services as described below:

 

 

1.         Definitions

 

1.1.      Interlibrary Loan is a transaction between stand-alone or independent libraries, not members of a library system or libraries belonging to the same university system; a form of resource sharing in which one library’s collection is utilized by another library in response to a mediated request for a specific item on behalf of its user.  The original or a copy of the item may be provided.

 

2.         Summary of services to be provided

 

The grantee will provide interlibrary loan services to members of the New Jersey Library Network or JerseyCAT as described below.

 

2.1       Interlibrary Loan Services

 

2.1.1    The grantee will accept interlibrary loan requests, including requests for photocopies, for health-related materials from libraries that are members of the New Jersey Library Network, and JerseyCAT.

 

2.1.2    The grantee will accept photocopy requests for any materials available in its collection.

 

2.1.3    ILL requests will be accepted by mail, telefacsimile, DocLine, JerseyCAT and OCLC Interlibrary Loan Subsystem.

 

2.1.4    Materials will be provided in accordance with the New Jersey State Interlibrary Loan Code, 2002 or subsequent editions and in compliance with provisions of the Copyright Revision Act of 1976 (Title 17 U.S. Code).

 

2.1.5    Up to 60 requests will be filled for hospital libraries and 25 requests filled for all other libraries, to a maximum of 7,000 requests filled for the contract year.  Departments of State Government that do not have their own libraries may each have up to 25 requests filled. 

 

2.1.6    Once the quota of 7,000 is reached, the grantee agrees to provide 350 (5%) additional loans before ending the program. The Library Development Bureau should be notified should this occur.

 

2.1.7    The grantee, if requested by the originating library, will refer unfilled requests to the Regional Medical Library Network, and is authorized to charge the requesting library $4.00.

 

2.1.8    Requests filled in excess of the quota (60 for hospital libraries, 25 for others) will be charged to the requesting library at a rate of $10 each.

 

2.2       Performance targets

2.2.1    The grantee will fill at least 70% of requests processed for books.

 

2.2.2    The grantee will fill at least 75% of requests processed for photocopies.

 

2.2.3    80% of requests accepted must be ready for shipment, referred or rejected within 24 hours of receipt or the next business day.

 

2.2.4    The remaining 20% of requests must be ready for shipment, referred, or rejected within two business days of receipt.

 

2.2.5    80% of libraries using the service will report satisfaction with the service.

 

 

 

Best Regards,

 

Bob Keith

Data Coordinator

New Jersey State Library

185 W State Street

Trenton, NJ 08625

609-278-2640x192

rkeith@PROTECTED

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